Sending Surveys to Participants | ExpiWell

Sending Surveys to Participants

Once you have created and scheduled your surveys, you will then be guided to import email addresses for those participating and compose the email message used to notify participants of the project.

Side note: For former ExpiWell users, the previous "Demographics" page has been converted to the "Distribution" page.

".CSV File" Import: To import participant email addresses from a .CSV file, first create an Excel spreadsheet with participant information and export as a .CSV file.

Either drag and drop the file into the upload window or click on "Choose a file" to browse and select from the files on your drive.

The import dialog will automatically search the document for email addresses and add them to the participant log.

"Another Project" Import: If you wish to invite a group of participants from a previous project, you may click the "Another Project" tab and select the project whose participants you'd like to import from the menu.

Once you have imported all participant email addresses, compose the email message you wish to accompany the invitation.

Link (Web Survey types only): If you prefer to invite participants via a separate, personal email, you can go to the "Link" icon, copy the survey links available, and distribute them manually.

Participant Limit: If you would like to limit the number of participants in your project, you may go to "Distribution Settings," toggle "Set participant limit," and enter the number of unique participants you would like to cap the survey at.

Access Code Invitation (Mobile Survey types only): If you would like for only participants who have received an invitation to be able to add a project, you can toggle the "Invite via access code" option off, as shown below.

    • Related Articles

    • Sending Additional Messages to Participants

      View video tutorial. Based on the "Participation Log" you can see the response rates of participants. You can send additional notifications to participants using our "Notification" feature. You can click on the "Message" icon to then send a ...
    • Paying Participants

      Paying Participants A. Add Payment Method Log in to your ExpiWell account on the Web. Go to “Account” and select the subscription tab. Under Payment Methods, select “Add Card”, and complete all required card information. B. Set Up Demographics Create ...
    • Group Surveys (Mobile Surveys)

      The "Group Surveys" feature allows Makers to group surveys together so they can be easily rescheduled whether it's the original, a copy, or a shared copy of the project. This can be used when a Maker has different surveys that share a common theme ...
    • Embed Pictures in Surveys

      Researchers can embed pictures in their surveys by clicking on the "Embed Media" button for different survey questions. This will pull up a modal in which researchers can either drag and drop their picture or insert a URL link of the image. ​ Once a ...
    • Participant Mobile Apps

      ExpiWell uses iOS and Android mobile apps to deliver researcher surveys. These are free and available for participants (and researchers) to download. We use mobile apps because these enable more powerful functionality, including: 1. Capturing video, ...